CPA Board Meeting Minutes – 6/9/10

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CPA Board Meeting – 6:30 p.m. 6/9/10 – Megan Hicks home

In Attendance: Ginger Everhart, Sue Wilson-Schmitz, Tracy Hannuksela, Pam Gaspers, Megan Hicks, Tina Marohn

**Meeting minutes from the April CPA board meeting approved.

Treasurer’s proposed 2011 budget (Tracy): (See attached budget report)

  • Pledge drive goal to remain at $10,000 for next year
  • Communications to parents showing a break down in pledge cost per month. We are collecting pledges twice a year, one each semester
  • We are going to look into ways to increase our interest yield during the times we are not using CPA funds, especially in the rollover summer months. One idea is a 6 month CD.
  • There is $8000 carry over for next year.
  • CPA will budget for WAETAG registration for teachers to make sure we have it. Sue and Ginger are slated to speak with Dr. Tony Byrd to see if the district is going to cover registration next year. WAETAG conference will be permanently located in Bellevue. Mary Freitas has completed her 2 year tenure as WAETAG’s President.
  • Mary Freitas has a speaker she would like to book in August and we have budgeted $1500 for that.
  • $300 is set to cover the 6th grade tea
  • $100 is slated for CML awards
  • Grants – Tracy has received a list of ideas for grants for next year. Some of the teacher feedback included: high quality art supplies, books, and cooking supplies. Grants should cover only items that enhance the Challenge Program education and that can be shared by multiple classrooms. Board members want to bring up the money to $4000 next year for grants – taking out line for Pacific Science Center – it’s getting too expensive to continue the program. Marilyn Hall is looking into other options in lieu of the Pacific Science Center.
  • CPA to plan a fundraiser that is targeted toward raising money for grants.
  • Ginger is going to check in with Mary Freitas on the Junior Great Books program
  • Scholarships are now under PTA
  • Bingo Night is no longer a PTA event. That line item will reflect “Other social support” for other special events CPA plans for families.
  • The WA Coalition for Gifted line item will be increased to $450 in order to cover our donation to the lobbyist
  • Gifted Education Day – this year we had a special cost of printing all student letters. Cost was $300 and we probably won’t do this next year. We will leave that line item at $150 to cover some preparation expenses for GED.
  • Line for General Operations includes items such as printing, bank fees, etc…
  • Each Semester we will have a pledge drive –  the request will be $90/semester for a single student and $150 per semester for 2 or more students
  • Other fundraising ideas – Rental fee for recycling costumes for festival of the famous (3rd/4th grade parents), game fundraisers (need to brainstorm ideas for next year)

**Budget approved by board 6/9/10

2010/2011 Proposed Meeting Schedule:

Board Meetings (start time 6:30 p.m.):

  • August 26th (Tina’s home)
  • November 4th (Ginger’s home)
  • February 3rd (Tracy’s home)   <Feb 11th – Gifted Ed Day>
  • April 21st (Tina’s home)
  • June 2nd (Ginger’s home)

General Meetings (start time 6:30 p.m. if we have a speaker, 7:00 p.m. without speaker)

  • October 7th
  • January 6th
  • March 3rd
  • May 5th

President’s Report (Ginger):

New email address – new gmail account = challengeparents@gmail.com

Google is not working for sending out group emails. We may use mail chimp for this instead. We can have a free account for groups with 500 or fewer and if we send fewer than 3000 emails per month. Ginger is working through contact information and will import into mail chimp with an email to everyone. Another option is an electronic newsletter – but the board decided against doing this duplicated effort.

Classroom Reps:

We didn’t have them this year and we need to get them on board next year. Have teachers recommend a parent rep for class. Ginger is going to check with PTA about their plan for recruiting and we will follow suit.

Summer park dates:

Ginger requested the board send her preferred parks and dates.

Bulletin Board:

Ginger to check on designation of boards. Megan & Pam offered to take on the maintenance for next year.

President’s Report (Sue):

President’s letter update – Sue will send this out to board members for any additional updates. Goal to post final letter on our website.

Parent Coffee chat – next one is this Sunday at the Urban City Coffee at 2:00 p.m.

Business Cards – we need to order more. Tina to send Sue green printer link. We will need to update email address on cards.

Planning for summer picnic –

  • Time slot 11:00 a.m. – 1:00 p.m. food service
  • We need more tables for food
  • T-shirt ordering – Megan is helping with this and will transition this task to Pam
  • Flyer is waiting for Mary’s approval & we need to get it to Nancy – Sue
  • Put finalized information on website – Tina

Communications/approval protocol – Ginger to check in with Mary and Becky for a more efficient plan for next year.

CPA would like to set up an informal meeting with PTA

August CPA Board meeting will include BBQ prep.

Meeting adjourned at 8:50 p.m.